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Limited time, annual
access fee ($49.99) maintains current identifications for validation
purposes and provides access to basic RFP and Bid features. Advanced
features are available, such as secure pre-bid collaboration, closed
system messaging, extensive reporting, large file transfers, and
real-time document editing . Additional charges apply for
access to advanced features.
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Purchasers create their Requests for Proposal (RFPs)
or other processes
and post them ($24.99) for review by either "Invitation Only", or
through electronic notification to hundreds of Vendors.
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Vendor members contacted
automatically via email when RFPs matching their profile are posted.
Buyers can select who is able to review their RFP.
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Vendors submit bids
($49.99 each)
through a secure, time-dated system, thereby eliminating unavoidable delays.
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Purchasers have access to
a variety of RFP status reports. Flexible report filters can further focus on
specific data, such as Bids.
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The entire bidding
process, as well as the post procurement process, is tracked and can be reviewed
at any time.
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Similarly, members can
review their own activity.
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Intra-member
communications tools enable, purchasers and vendors to contact each other,
facilitating partnering, subcontracting and networking relationships. This
one-way and/or multi-person internal email/memo/notification system is useful
for any correspondence, including clarification of RFPs. Chat rooms are
available for discussions during the RFP/Bidding process.
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Every RFP life cycle event
is tracked and counted. Bid submission reports show bid submission by industry,
amount awarded, award/bid ratio, RFPs awarded, recipients by demographic
grouping, and many other factors. RFP issuing firm can retrieve Memorandum Of
Qualifications (MOQ) on all potential bidders. All RFPs are handled by an
automatic closing system, which produces summary information.[d1]
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Historical reports can
display activity by purchasers and vendors alike. Successful bidders can be
tracked by geographical location. Additionally, project tracking provides
accountability and allows vendors and purchasers to report/track progress.
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Maximum possible uptime
is provided by redundant RFPsite.com servers located in different States and
across diverse networks.
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System provides an
intuitive and natural navigation system, easily used by anyone.
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An extremely powerful (Google
(TM) type)
search engine, plus a common English “drill down locator” search system quickly
locates NAICS codes and available RFP’s.
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RFPsite.com currently has
a national database of over 40 thousand vendors, growing
daily to an expected 200 thousand by 2007.
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Through the system,
members have access to a profile page and a fully-functional website of their
own, if they desire. Both provide a quick review by potential networking
partners or purchasing agents.
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An on-line virtual
tutorial is available for every aspect of the site.
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All company specific
certifications and compliance documents (ISO 9000) can be kept on-line and
automatically included with any Bid or RFP, thereby reducing redundant data
entry.
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Financial tracking and
reporting is easily accessible for monitoring spending and budget
tracking/comparisons.
